People Collections offer a dynamic way to organize users into custom groups. Admins can use fields from the Employee Database to set up collections tailored to their organization. Whether it’s by department, location, project team, or any other criteria, the right collections can significantly impact the intranet’s usability and effectiveness. For example, collections can be for remote employees, the Berlin marketing team, or software developers.
Learn more → Confluence Groups vs Collections
Using Collections: Where they appear
Collections are displayed as an additional filter in the People Network. This feature lets users easily navigate the People Network using filters set by admins to group people together.
The second key use of Collections is to define the view permissions for Dashboard widgets and navigation entries.
For instance, an information panel about new remote work policies can be made exclusively visible to the "remote team" collection, ensuring that only relevant users access specific content. This approach allows for targeted communication and customization within the intranet.
Steps to create people Collections
From your Confluence navigation bar, access Cosmos by selecting it from the Apps dropdown.
Within Cosmos, proceed to the Settings area.
In the Settings menu, locate and click on Collections.
Locate the "Create a collection" button and click on it.
A dialog box will appear, prompting you to enter the following details for the new collection:
Name: Provide a descriptive name for the collection.
Description: Add a brief description to explain the purpose or criteria of the collection.
Icon/Emoji: Select an icon or emoji that visually represents the collection.
Visibility: Specify whether the collection should be visible on the left side of the People Network as quick filters.
Once you have entered the details, click the "Create collection" button.
Steps to define dynamic filters
After creating the collection, you will be redirected to the collection management page.
Navigate to your desired collection and select.
Now you can define the filters that make up the collection. Filters are essentially columns in the database and can be based on various criteria such as location, position, department, etc.
Select the appropriate filters from the available options and configure them according to your requirements.
Admins can edit and delete Collections at any time. Whether it's updating the group criteria, adding new members, or removing a collection that's no longer needed, Cosmos offers the flexibility to adjust Collections as required. This capability ensures the intranet stays dynamic and responsive, catering to the organization's changing needs.