#5 Fill the Employee Database

Filling the Employee Database with accurate and comprehensive data is crucial for leveraging the full potential of Cosmos. However, this task can often be challenging due to the vast amount of information and the need for it to be up-to-date.

Currently, we offer two main methods, with additional options under development to further ease data entry and maintenance.

#1 → Manual data entry: challenges and process

The first method for filling the Employee Database involves manual entry by HR or IT departments. This process can be particularly demanding for larger teams, as it requires inputting each piece of information individually. Although there are minor shortcuts like copy-pasting, it remains a time-intensive task, primarily when the data already exists in other formats or systems. This manual approach, while straightforward, demands significant effort and attention to detail.

#2 → Profile updates

The second method for populating the Employee Database leverages the power of self-service by asking employees to input their information directly into their user profiles. Since these profiles are linked to the employee database, any information employees add or update is automatically reflected in the database. This approach is highly efficient and has been the preferred method for many of our users. By simply sharing a link to the profile page across communication channels, most employees are willing and able to complete their profiles. The process is quick, generally taking no more than 10 minutes, and significantly reduces the administrative burden, making it an ideal strategy for maintaining an up-to-date and comprehensive employee database.

#3 → Microsoft Active Directory

We’re happy to introduce a highly requested feature to tackle these issues directly: Microsoft Active Directory Integration.

Open

Integrating Microsoft Active Directory with Cosmos transforms how businesses manage user access and security. Here's how:

• Automatically synchronize user accounts and roles between Microsoft Active Directory and Cosmos, eliminating the need for manual entry.

• Leverage Active Directory's security protocols to manage access controls, ensuring that only authorized users can edit employee information.

• Reduce administrative overhead and allow IT teams to focus on more strategic tasks, rather than manual user management.

Active Directory integration was one of the most frequently requested features during our demo calls. You asked, and we listened.